Project and Communications Coordinator

Program: Women Political Participation

Duration: 12 months (renewable upon successful performance evaluation)

Location: Beirut, Lebanon (other locations may be considered on an exceptional basis)

The closing date is Wednesday 21 September 2022.

Overall Purpose

The Arab Reform Initiative (ARI), as the lead partner of the Supporting Arab Women at the Table (SAWT) project, is seeking a full-time / Lebanon-based Project and Communications Coordinator to support and deliver the Supporting Arab Women at the Table (SAWT) project.

He/she will be a) closely working with and reporting to the Project Director to ensure smooth project adaptation and implementation; b) ensuring regular and effective coordination with consortium partners in conflict-ridden countries in the Middle and North Africa (MENA) region and other relevant stakeholders; c) undertaking monitoring and evaluation and sharing knowledge and learning and d) leading on innovative visibility and communication approaches.  Moreover, he/she will ensure high impact and quality delivery through sound project management and financial sustainability.

About ARI and the SAWT Project

ARI is an independent policy research center whose key mission is to articulate a home-grown agenda for democratic change and social justice in Arab countries. We operate on the principles of gender equality and diversity. We conduct policy analysis and innovative field research, combine scholarly work and advocacy, and produce practical intellectual tools to strengthen practices of active citizenship and influence political transformation processes. We also empower research from the MENA region by providing an international platform for dissemination. ARI engages academic researchers, think tanks, social movements, civil society actors and activists, decision-makers, media, and the public on issues of democratization, social justice and full citizenship. ARI works in partnership with regional and international institutions to promote sustained South-South and South-to-North exchanges and dialogues related to reform initiatives across the region. ARI has offices in Paris, Beirut and Tunis.

Within ARI’s women’s political participation program, the SAWT project aims at quantitatively and qualitatively increasing women’s meaningful inclusion in peace processes in the MENA region. It seeks to improve their ability to influence outcomes and establish post-conflict gender-egalitarian frameworks. It focuses on the emergence of a new generation of women activists with enhanced capacity, skills, and confidence. It will create new venues and mechanisms for cross-regional, intergenerational, cross-sectorial exchange and coalition-building for shared learning and collective action planning. It will also generate a key forum for South-to-North exchanges that provide unique opportunities for knowledge production and sharing, advocacy and policy influencing.

It is funded by the European Union (EU) with ARI as the lead partner and implemented through country partners consisting of the Asfari Institute for Civil Society and Citizenship at the American University of Beirut (AUB) in Lebanon, Together We Build It in Libya, the Sana’a Center for Strategic Studies in Yemen, the Culture and Free Thought Association in Palestine, and the Iraqi Al-Amal Association in Iraq.

Scope of Work

The Project and Communications Coordinator will have the following key responsibilities:

Project Coordination

  • Working closely and building positive relationships with project partners in all countries of interventions and ensuring all project deliverables are met. This also entails maintaining regular communication channels with partners and co-leading bilateral and consortium-level meetings.
  • Monitoring and contributing to the achievement of all project activities and milestones, in close consultation with the Project Director.
  • Building partnerships with and ensuring outreach to other relevant stakeholders in collaboration with the Project Director and ARI’s wider team.
  • Carrying out day-to-day administrative and coordination tasks necessary for overall project success.

Knowledge Management and Sharing

  • Ensuring the project has embedded monitoring and evaluation (M&E) processes and that regular evaluations are conducted in line with project requirements with lessons learned incorporated and disseminated through appropriate channels.
  • Ensuring project outcomes and impact are measured and reported according to agreed standards with solid quantitative and qualitative indicators as per the logical framework.
  • Co-leading on all aspects of final project external evaluation.

Partners and Donor Reporting

  • Coordinating partners’ reporting on all project scope and deliverables, while ensuring high quality content and timely submissions.
  • Assisting the Project Director in the preparation of the narrative reporting as per EU requirements as well as project briefs to other relevant audiences.


  • Designing a wide range of communications materials with quality content for internal/external purposes and identifying/delivering them through appropriate channels and means such as campaigns, advocacy material, policy briefs, factsheets, human interest stories.
  • Supporting the ARI and project social media accounts and the development of other visual and audio media for dissemination of project results and building new networks.
  • Assisting in the design and delivery of events such as webinars and conferences, including the outreach to relevant stakeholders, tracking invites and participation.
  • Developing and maintaining relations with all women regional fellows and activists and establishing mechanisms for cohort maintenance. This also includes maintaining an updated database and regular communications with fellows.

Financial and Budget Management

  • Working closely with the Finance Officer to ensure the project budget targets are regularly agreed with the Project Director and monitored on a monthly basis to reinforce good financial management practices.
  • Planning, forecasting and monitoring spending in line with agreed projects budget and expenditure for both ARI and individual partners.
  • Ensuring solid procurement processes are in place for suppliers and service providers to achieve internal and donor compliance. This also includes developing terms of reference and calls for applications, where relevant.


The Project and Communications Coordinator shall be committed to women’s rights and to supporting knowledge production/research, capacity building and voices/networks of women activists within MENA with the following background and experience:

  • A master’s degree in Social Sciences, Management, Development, or any other relevant fields. Candidates with a bachelor’s degree with relevant working experience will also be considered.
  • A minimum of 3-5 years of working experience in multi-stakeholder projects.
  • Prior experience with international donor-funded organisations, with prior experience coordinating EU-funded projects highly desirable.
  • High level of organization and rigor with detail, and ability to manage many different moving parts at the same time.
  • Ability to work with limited supervision, be flexible and comfortable in a multi-cultural work force.
  • Good communication skills and the ability to build positive working relationships with the project team and partners.
  • Excellent command of English and Arabic is a must.

Contract Conditions

This is a full-time contract for 12 months (renewable based on successful performance) with an immediate starting date. It is preferable for the candidate to be based in Lebanon.

To Apply

Please send your CV (max. two pages) and a cover letter describing your qualifications and motivation for the position to: with the reference SAWT - PCC in the email subject.

The closing date is Wednesday 21 September 2022.

Candidates must have the right to work in Lebanon. 

We will only contact short-listed candidates. 

ARI is a leading independent Arab think tank working with expert partners in the Middle East and North Africa and beyond to articulate a home-grown agenda for democratic change and

social justice. It conducts research and policy analysis and provides a platform for inspirational voices based on the principles of diversity, impartiality, gender equality and social justice.

ARI strives to be an equal opportunities employer. ARI is committed to equality of opportunity and to non-discrimination for all job applicants and employees, and we seek to ensure we achieve diversity in our workforce regardless of gender, race, religious beliefs, nationality, ethnic/national origin, sexual orientation, age, marital status or disability.