Position: Finance Officer
Reports to: Project Director
Hours: Full time
Reference: SAWT – FO
The Arab Reform Initiative (ARI) is a leading independent regional think tank that promotes an agenda for democratic change and social justice through policy analysis and research, while providing a platform for inspirational voices.
Scope of Work
In collaboration with country partners in Libya, Yemen, Syria, Iraq, Palestine, and Lebanon, and with support from the European Commission, ARI is developing a project to prepare empower a homegrown Women, Peace and Security (WPS) agenda in the MENA region, focusing on countries that are currently experiencing conflict. ARI will provide training and advocacy opportunities to local activists as well as conduct research on regional WPS initiatives and their sustainability and efficacy. More information about the project is available in the Annex.
ARI is hiring a full-time Financial Officer to support this project. Based in ARI’s Beirut office, the Finance Officer will be responsible for all aspects of contract financial management including: procurement and administrative procedures such as time sheets and invoicing, analysis of spending, forecasts and payment by results (PBR) requirements, cash flow projections, control and processing of budget realignments, preparation of donor and internal financial reports, liaising with consortium members to ensure with financial compliance, and monitoring of project spending.
The Finance Officer reports to the Project Director based in Beirut and ARI’s Financial Director based in Paris and works closely with other relevant program and finance staff in France and all countries of project implementation.
The role is until the end of December 2023.
Financial Management and Donor Reporting
- Maintenance of the Project Budget, Bookkeeping, and accounting procedures to ensure data is complete and maintained on a timely basis.
- Prepare financial reporting as per EC donor requirements, with submission to the Project Director for approval.
- Work with the project team to ensure that all donor related information is disseminated to project, finance, and logistics staff as well as partners to enable them to abide by donor rules and regulations.
- In coordination with project staff and partners, prepare and regularly update the spending plan.
- Review Payment By Results (PBR) requirements and ensure targets and milestones are in alignment with payment schedule and cash flow needs and payments received will align to ARI’s required cash flow projections.
- Prepare monthly Budget Versus Actual Spending reports for both fees and reimbursable reports and send to Project Director and to other relevant staff. The expenditure report should include a brief commentary on matters identified in the report.
- Prepare and consolidate monthly invoice and expense projection. Analyze differences of the projections and actual spending and submit adjustments as required
- Ensure financial reports are produced in compliance with EC’s exchange rate policies, including keeping track of expenditure in currencies other than EUR and identifying the rate at which they need to be converted into EUR.
- Ensure compliance with all EC financial regulations: procurement procedures, the archiving of invoicing and receipts and bids, timesheets, etc.
Partner Financial Reporting
- Coordinate the submission and review of partner financial reports, bookkeeping procedures, and the archiving of proof documents:
- Ensure the proper completion of financial reporting and bookkeeping templates by partners and ensure timely delivery of partner reporting.
- Manage and monitor actual expenses vs. partner disbursements, highlighting variances and potential needs for resource allocation to Project Director
- Ensure that all documentation – timesheets, procurement procedures, invoices, etc – are correctly produced and archived by partners and transmitted to ARI on a monthly basis.
- Coordinate with all partners for review of financial reports, the production of cash flow projections, the submission of payment requests to finance, and overall financial oversight.
- Minimum Bachelor’s degree in Accounting, Commerce, Economics or Business Studies.
- Minimum 5 years’ experience in a Finance department. Prior working experience with international donor funded organization is preferred, and knowledge and experience of EC’s contract rules and regulations is highly desired.
- Knowledge of computerized accounting software, and high-level Excel
- Able to work with limited supervision, be flexible and comfortable in a multi-cultural work force
- Good communication skills: ability to build good working relationship with project team and partners at a range of levels and in different locations.
- Strong written and spoken English and Arabic is essential. Knowledge of French is preferable.
- Type of contract: Consultancy contract for maximum of 36 months
- Start date: Expected by early to mid-May 2021.
To apply, please send your CV (max. two pages) and a cover letter describing your qualifications and motivations for the position to: firstname.lastname@example.org with the reference SAWT FO in the email subject.
The closing date is: 19 April 2021
Candidates must have the right to work in Lebanon.
In order to minimise administrative costs, ARI will only contact short-listed candidates.
ARI strives to be an equal opportunities employer. ARI is committed to equality of opportunity and to non-discrimination for all job applicants and employees, and we seek to ensure we achieve diversity in our workforce regardless of gender, race, religious beliefs, nationality, ethnic/national origin, sexual orientation, age, marital status or disability.